Privacy Policy
This privacy policy document sets out how we collect, use and protect data on this website and is subject to change without prior notice.
Cookies Policy
We (“The Fareham Darts League”) use cookies on this website.
By using this site, you consent to the use of cookies being stored on your device.
Our Cookie Policy explains what cookies are, how we use cookies, how third-parties we may partner with may use cookies on the site, your choices regarding cookies and further information about cookies.
Data Protection Policy
This information is current as of 03 September 2024
We (“The Fareham Darts League”) may collect personal information from League members.
What information we collect
We may collect an email address and / or a personal phone number from a League member acting in the role of captain.
We may collect IP addresses of users submitting data to this site, and IP addresses of visitors to the site for the purposes of security checks.
We may collect player first names from registration forms.
What this information may be used for
We may only use this information to provide League members contact information on this site for the purposes of enabling communication between teams and / or the Committee.
Player names are used solely for the purpose of managing player records
How we protect this data
Team Captain contact information may only be displayed for League members with a current valid password on the public pages. Information is also accessible to site admins / developers for the purpose of maintaining the data. Passwords are issued only to Team Captains and the Committee, and are rotated each season.
Access to the data will be removed from any user no longer active in their role, and is locked out at the end of the season for all users except site admins / developers.
Player data is partially anonymised on the visible site to show just an initial and surname in conjunction with the team, although player names may occasionally appear in full on news items.
The site uses SSL encryption to protect against data being captured in transit to the viewer.
Additional security is in place to monitor the site for unauthorised or malicious behaviour, with automated lock-outs.
Access to the editor is limited and controlled and protected by additional security to protect against unauthorised access.
Strong passwords are enforced.
Database and encryption passwords are changed randomly.
Collection and removal of this data
Any personal data stored and/or displayed on this site will only be done so with the consent of the owner.
If the usage of the data changes, for example new site features that involve additional sharing of data with other parties outside what was in place when initial consent was granted, further consent will be sought before any such use change is implemented.
Consent is considered to be given by any player who signs up to play in the League and takes part in any competition or match, but will be limited to names, team membership and playing statistics. Any other personal data will be deemed consented if supplied to the league on request, but not if obtained by other means (for example, age, date of birth, physical statistics etc.)
Data may be retained in the site for players who are not currently active in the league. This data may not be visible on the site, but content may still remain on the website administration area for future use. This data would be accessible to Committee members authorised to make site changes, and to the site designer.
At any point the owner may make a request to the League Secretary in writing requesting that their personal data is removed. You may submit this request via the contact form or in writing to the current League Secretary (address as supplied to members)
Under current UK law, all copies of the data must be removed from the live site. A charge may be made for this service as deemed appropriate under UK law at the time of the request.
Site backups are maintained for 90 days, and deleted data may be available within these backups. Backups are encrypted and stored off-site with secure access to the data limited to key users.
In the event of a backup recovery, all effort will be made to ensure no previously deleted data remains on the site after the restore – note that data will be accessible for a short duration following the restore before the deletion request can be re-processed.
Where data is captured automatically for analysis, this data will be automatically deleted once a suitable time has passed (dependent on the service and need for the data capture).
We periodically review active players and will remove player data where we believe the player is no longer taking part in league activities.
Third Parties
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
We use a third party to check content on submitted data to protect against spam and unauthorised content. Data submitted to this site is passed to the third party for analysis.
Privacy policy can be found here.
Any content submitted that breaches the current security settings will be logged, including the content and the IP used to submit the content. This data will be held for up to 90 days before deletion. Data is not stored on the Fareham Darts site and is only accessible through a third party portal with the same security levels as applied on this site.
The system automatically hides content and sender for any message that passes checks.
Newsletters are transmitted through the Brevo service. This manages email list handling to ensure we comply with anti-spam regulations and is bound by their own Privacy Policy. Data for opens and click tracking is retained as is contact information provided on the sign up / account management forms while an active account remains..
Contact form and other system emails are transmitted through the SendGrid service. This stores limited statistics but no user data or content. Click tracking is present for security to detect misuse or failed accounts and is bound by their own Privacy Policy Email addresses may be retained on the service for up to 7 days to allow for transmission failure checks.
Contact Form Submissions
Data submitted through the contact form on this site will be routed by email to a committee member and/or the site administrator. This data may include personal data if supplied by the author. This data is solely for the use by the League to administer the league and/or this website and shall be used for no other purpose. Where comments are submitted relating to league activities, we reserve the right to use the submitted data as part of the site posts.
A backup copy of submitted data may be stored within the site to protect against transmission failure, and is only accessible to the site administrator or authorised Committee members. Data is purged periodically
Newsletter Subscriptions
We offer optional sign up for news and other information for this site via our Subscriptions portal. Data is held separate from other services on this site for the purposes of managing subscriptions.
All sign-ups require a mandatory confirmation via email for the subscription. Every email sent out via the service contains unsubscribe and manage links which are unique to each subscriber. These allow amendment to lists or complete removal. All sign ups are automatically included in service alert lists which are mandatory for account notifications etc. These lists will only be removed during unsubscribe.
We use open/click tracking on emails submitted purely to manage the service – this provides us with statistics on use and allows us to automatically unsubscribe inactive users, as well as track faults. This information is not tied to any other use.
Unsubscribed emails will be added to a block list for a limited period. This enforces a block on sending automatically to prevent accidental re-use of the address in a live list. Users can request full removal from the list via a data request, or the list will be periodically purged of old records when checked during the archiving of a completed season.
Committee and Captain contact information
We allow the presentation of contact email and phone numbers for Team Captains through our Contacts area. These are protected and only shown to users on application of a password provided to the Captains by the League Secretary. Use of this data is for the purposes of allowing Captains and Committee communication in the event of issues with league functions. Any misuse of this data will be investigated and may result in a player or team being suspended from the League.
Marketing and other uses
Any data stored and used by this site and it’s operators will be solely for the purpose of communication relating to the league, and responses to enquiries made on the contact forms.
At no point will we send unsolicited mail unrelated to the league, or use data captured in contact forms to communicate any services unrelated to the initial contact except where explicit permission has been received, either in response to league registration forms, or during ongoing communication requests.
Data will never be passed to a third party to be used for any purposes other than security checks.
All data stored will be stored for the purposes of analysing security, or providing information to authorised operators of the site for the purposes of maintaining the site and ancillary services to users.